General Advertising Policy Guidelines 

• Advertising must not be misleading, fraudulent, or promoting an illegal activity 
• Advertising must contain the name of the sponsoring organization 
• Material must be pre-approved by The Office of Student Life 
• Non-approved material will be removed 
• Advertisements that have not been approved under this policy may be immediately removed and any associated costs or physical damages will be charged to those responsible parties.  Students or representatives of the advertised organizations may also be referred to Student Conduct for disciplinary action 

Options to Promote Events 

• For OSU-Cascades Campus Community (University Departments, Recognized Student Organizations) 
  • Bulletin Boards 
    • Four (4) General Public Bulletin Boards 
    • Thirteen (10) OSU-Cascades Bulletin Boards 
  • Digital Screens 
  • Student Life Newsletter 
• For General Public 
  • Bulletin Boards  
    • Four (4) General Public Bulletin Boards 

Guidelines for submissions to Bulletin Boards 

• Space is limited and posted flyers are recommended to be 8.5”x11” in the Portrait orientation. Posted flyers must be no larger than 11”x17”. Flyers larger than 8.5”x11” will be posted if there is space available. Flyers are limited to one copy per approved location. There are at least one bulletin board or posting area available in each building on campus. 
• Approved postings must have an end date posted. 
• Flyers should be submitted by Friday at 10am to be posted the following week.  Due to staffing, we are only able to post flyers once a week. 
• Approved postings may be displayed for a period of two (2) weeks. Items will be removed after two (2) weeks or the day after the date of the event, whichever comes first. 
• Specific bulletin board and posting space may not be reserved. 
• For the OSU-Cascades Bulletin Boards (OSU-Cascades Community only) 
  • Priority for posting in these areas goes as follows: 
    • The Office of Student Life sponsored programs and events 
    • Academic Department, Student Services, and Student Success Team sponsored programs and events 
    • Recognized Student Organizations sponsored programs and events 
  • Flyers must have an accommodations statement to be approved.  
    • Please review OSU's Accessible Event Planning Guide for guidance on what statement is appropriate for your materials.
• How to Submit 
  • Drop-Off at The Office of Student Life (Residence Hall 118) 
  • Submit via this Request Form 

• Flyers and Digital Screens
  • The Office of Student Life oversees all bulletin boards and digital screens across campus. These are used to distribute events and news announcements to the campus community from student organizations, University departments, and the general public. University-sponsored flyers will be printed by our team and posted on five bulletin boards while general public flyers will be printed by our team and only be posted on two bulletin boards. All flyers and digital screens must include an approved DAS-statement on a solid color background (black or white preferred). These submissions should be received at least two (2) weeks prior to the desired posting date and will be posted each Monday by Student Life.
• Social Media Post Scheduling
  • In some instances, student organizations or University departments might be interested in sharing their content on our social media channels in an effort to reach students. Campus community members may request this service through our Student Life Marketing Resources Form at least one (1) week prior to the posting date.
• Beaver Tracks and Student Life Newsletter
  • Groups may submit content to be included in ASCC's Beaver Tracks and/or the Student Life Newsletter accessible to all members of the campus community. Content submissions for these mediums must be received by 12:00 PM on Friday prior to the desired posting date. Event submissions must include an event name, date, time, and location. We do not post weekly (reoccuring) meeting announcements. You can submit event and news announcements using the Student Life Marketing Resources Form.
• Marketing Supplies Reservations
  • The Office of Student Life rents out marketing supplies, such as sandwich boards, folding tables, tablecloths, pop-up tents, and flyer stands, at no cost to members of the campus community. These supplies are first-come, first-served with priority to Student Life teams and must be reserved at least two (2) business days prior to the desired pickup date. Supplies must then be returned within one (1) business day of the reservation end date.